Guidance and support around Coronavirus Find out more

District Coronavirus Guidance and Updates

Readiness Level: YELLOW

As a District, we have listened to our volunteers and recognised that guidance around the ever changing Coronavirus situation can be difficult to keep up to date with. We hope that you find this page useful to answer any questions that you may have and to find information which relates directly to Chelmsford District Scouts. Please check this page regularly, as situations develop or further support and guidance comes to light, we will update this page.

You can find further information by visiting Scouts.org.uk/coronavirus

We’re here to answer your questions
If you have any questions or just need a bit of clarification around Scouting and Coronavirus please contact us. If you are thinking it, then somebody else probably is too! We’ll get back to you with an answer as quickly as possible.

 

Yellow readiness level guidance

This means: Section meetings can take place outdoors and indoors. Limited small group residential activities may take place.

Maximum group size:

  • Activities involving young people: no limit on group size but remain as only one section meeting independently of others. Indoor activities will be limited by the size of the location given social distancing remains.
  • Scout Network programmed activities (non social): 30 people maximum.
  • Adult activities (non-social) with no young people present: Adults may meet in small groups for the purposes of providing the charity’s purpose. Full details in getting adults involved again guidance.
  • Residential activities: Nights away activities may take place with a maximum of 6 people within the group (including young people, volunteers and carers). COVID measures such as social distancing and good hygiene remain in place (even overnight), groups must remain independent of others and lateral flow testing must take place immediately prior to departure and every 48-72hrs throughout the trip and on return.

Note: Where small sections may struggle to be viable to operate independently they may join with another section at this time.

Note: The number of adults present should be limited to those who are required to be present to support the activity. It’s important to remember that we’re still in the middle of the pandemic and we all have the duty to make sure we’re following the letter and spirit of the guidance.

Note: Activities (including those away from your usual meeting place) should be planned to minimise risk by limiting travel at all times. Check the guidance on planning activities in terrain zero. Trips should only take place where the outcomes can not be achieved locally and must be in a COVID safe manner.

Amber readiness level guidance

This means: Restricted size group sessions can take place indoors and outdoors.

Maximum group size:

  • Activities involving young people: no limit on group size but remain as only one section meeting independently of others.
  • Scout Network programmed activities (non social): no limit on group size but remain as only one section meeting independently of others.
  • Adult activities (non-social) with no young people present: check local government guidance

Relevant Government Guidance: National Youth Agency

Note: Where small sections may struggle to be viable to operate independently they may join with another section at this time.

Note: The number of adults present should be limited to those who are required to be present to support the activity. It’s important to remember that we’re still in the middle of the pandemic and we all have the duty to make sure we’re following the letter and spirit of the guidance.

Note: Activities (including those away from your usual meeting place) should be planned to minimise risk by limiting travel at all times. Check the guidance on planning activities in terrain zero.

Note: In line with the government moving to Step 2 (no earlier than 12th April 2021) we are anticipating a move to AMBER indoors at this point. This allows for meetings indoor, outdoors and day trips and visits (overnight and residential experiences will remain prohibited in Amber) within amber. It is expected that maximum group sizes will be in place for indoor activities, this will be confirmed the week before the move to allow indoor activities.

Social Distancing:

  • All young people in all sections must continue to social distance by 2m from each other where possible and from adult volunteers at all times.

5 Step Process

Leaders are required to follow this 5 step process, where you’ll be guided through all of the information you need to know to get your section back together safely.

View the 5 step process: here

 

Safety Posters

We’re sure that you have been communicating with your families regarding rules, expectations and the extra safety measures which have been put in place for your meetings.

The Brand Centre have produced some excellent safety posters which can be downloaded from their website to help remind your young people of the changes.

View the 5 step process: here

 

Mandatory QR codes


If you have your own venue, you now need to provide a printed QR code to enable those who are 16 and over to use the NHS Test and Trace app, you can generate a unique code for your venue here. Please note that this is a legal requirement so should be actioned before any activities take place at your venue.

 

 

 

DBS Checks

Whilst Face to Face Scouting has been suspended, managers and commissioners could not try to complete new DBS Applications.

As of the 6th July DBS applications can now be completed.

Guidance on doing so can be found here. A summary of key points:

  • Copies of ID must be scanned / photographed and emailed to the person checking ID. ID verifier must confirm receipt.
  • The person checking ID must see the person via video call or face to face (following Government guidance). You must see the person you are verifying.
  • Checks are carried out and you must be assured the ID is that of the person you are speaking to. If in doubt DO NOT PROCEED.
  • Once verified, you must delete all copies of the ID and relevant data that you held and confirm this to the volunteer.

Any members whose DBS expired whilst Face to Face Scouting will have 90 days from the 7th July to renew their DBS.

Managers should now act on expiry dates and work through their expired DBS as fast as possible.

Members whose DBS has expired may continue to meet digitally during this period. All members must follow this advice when meeting with young people online.

 

If you have any questions please speak to your line manager.

 

 

Answers to your questions

As we receive Coronavirus related questions through our website, we will publish the question and answers in this tab if they may be helpful for others to see. You can send a question to us via the contact page.

 

 

We’ve also put together a ‘Chelmsford Scouts – Getting Back Together’ poster which you can download using the link below.

PDF Download

PDF Download

 

 

 

Put your phone down and what are you left with? Just teamwork, courage and the skills to succeed.’
Bear Grylls, Chief Scout Bear Grylls