Guidance and support around Coronavirus Find out more

District Coronavirus Guidance and Updates

Readiness Level: RED

Following the announcement of a four-week lockdown in England from Thursday 5 November, the National Youth Agency (NYA) has now issued guidance about what this means for all youth sector activity. From tomorrow, Scouts and all other youth activities will move to Red readiness level.

This decision by the Government means that there can be no face-to-face activity with young people or adult volunteers. Only online meetings can be delivered until further notice.

We appreciate this is very short notice and is disappointing for many who have worked so hard to get their sections back together, and had fantastic plans for their young people over the coming weeks. We also understand and sympathise with those who now have the difficult task of cancelling meetings. We can’t thank you enough for everything you’re doing. Please be assured we would’ve liked to have given you as much notice as possible but this is the earliest opportunity. The NYA website will be updated to reflect this change at 4pm today.

We expect these restrictions to last until 2 December, when the lockdown is currently scheduled to end in England. In the meantime, we have loads of resources and guidance you can use to keep Scouts going online:

  • You can still take part in #RaceRoundTheWorld by clocking your miles in line with government guidelines, fundraising through social media and running the online activities

For now, we must prioritise public health so please keep Scouts going online and let’s prepare for life beyond lockdown.

We’d like to thank you for adapting to this change and for keeping Scouts going online wherever you can – it makes a massive difference to the lives of our young people.

Please stay safe and look after each other.


As a District, we have listened to our volunteers and recognised that guidance around the ever changing Coronavirus situation can be difficult to keep up to date with. We hope that you find this page useful to answer any questions that you may have and to find information which relates directly to Chelmsford District Scouts. Please check this page regularly, as situations develop or further support and guidance comes to light, we will update this page.

You can find further information by visiting Scouts.org.uk/coronavirus

We’re here to answer your questions
If you have any questions or just need a bit of clarification around Scouting and Coronavirus please contact us. If you are thinking it, then somebody else probably is too! We’ll get back to you with an answer as quickly as possible.

 

 

 

 

 

 

8th October 2020, 14:00

5 Step Process

Leaders are required to follow this 5 step process, where you’ll be guided through all of the information you need to know to get your section back together safely.

View the 5 step process: here

 

Safety Posters

We’re sure that you have been communicating with your families regarding rules, expectations and the extra safety measures which have been put in place for your meetings.

The Brand Centre have produced some excellent safety posters which can be downloaded from their website to help remind your young people of the changes.

View the 5 step process: here

 

 

 

29th September 2020, 17:00

Amber readiness level guidance

This means: Restricted size group sessions can take place indoors and outdoors.

Maximum group size:

  • Activities involving young people: 15 young people and up to 5 leaders.
  • Scout Network programmed activities: 6 people
  • Adult activities (non-social) with no young people present: 6 people

Relevant Government Guidance: National Youth Agency

Face Coverings:

  • Adults must wear face coverings unless they are leading an activity.
  • Scouts and Explorers must wear face coverings indoors, including when using toilet facilities

Social Distancing:

  • All young people in all sections must continue to social distance by 2m from each other where possible and from adult volunteers at all times.

Mandatory QR codes


If you have your own venue, you now need to provide a printed QR code to enable those who are 16 and over to use the NHS Test and Trace app, you can generate a unique code for your venue here. Please note that this is a legal requirement so should be actioned before any activities take place at your venue.

 

Risk Assessments (RA)


Click on a heading below to open the appropriate resource

Example of an approved RA (Red to Amber)

Blank RA template

Submission addresses RAs

Smartsheet link

 

 

DBS Checks

Whilst Face to Face Scouting has been suspended, managers and commissioners could not try to complete new DBS Applications.

As of the 6th July DBS applications can now be completed.

Guidance on doing so can be found here. A summary of key points:

  • Copies of ID must be scanned / photographed and emailed to the person checking ID. ID verifier must confirm receipt.
  • The person checking ID must see the person via video call or face to face (following Government guidance). You must see the person you are verifying.
  • Checks are carried out and you must be assured the ID is that of the person you are speaking to. If in doubt DO NOT PROCEED.
  • Once verified, you must delete all copies of the ID and relevant data that you held and confirm this to the volunteer.

Any members whose DBS expired whilst Face to Face Scouting will have 90 days from the 7th July to renew their DBS.

Managers should now act on expiry dates and work through their expired DBS as fast as possible.

Members whose DBS has expired may continue to meet digitally during this period. All members must follow this advice when meeting with young people online.

 

If you have any questions please speak to your line manager.

 

 

Answers to your questions

As we receive Coronavirus related questions through our website, we will publish the question and answers in this tab if they may be helpful for others to see. You can send a question to us via the contact page.

 

 

We’ve also put together a ‘Chelmsford Scouts – Getting Back Together’ poster which you can download using the link below.

PDF Download

PDF Download

 

 

 

Put your phone down and what are you left with? Just teamwork, courage and the skills to succeed.’
Bear Grylls, Chief Scout Bear Grylls